‘Tis The Season: To Start Planning Your Holiday Party

Aug 6

It’s that time of year again. Your boss has tasked you with the responsibility of planning your company’s holiday party. If you want everyone walking into work on Monday morning, raving about the awesome time they had- then this blog is a must read. Here are five planning tips that will help you throw a holiday party your employees will never forget.

WHEN TO START PLANNING

Start planning six months in advance. Three months before the party, your caterer and venue should be secured. If you really want to stay ahead of the game- contact your venue a few days after your holiday party to reserve your date for next year.

STYLE OF RECEPTION

A plated meal requires your guests to have assigned seats and limits their ability to mingle, except with the guests at their table.

Cocktail Seating is a great way to encourage a “mix and mingle” feel and allows your guests to roam freely throughout the event space.

It’s the perfect combination of hi-top tables, bistro tables and clusters of lounge furniture. With this set-up, you do not need seating for everyone. In fact, that’s the point- You do not want to encourage sitting, you want to encourage mingling!

My General Rule of Thumb: Create enough seating to accommodate 75% of your guest count.

Lafayette Ballroom Terrace at The Chubb Hotel & Conference Center

MENU CONSIDERATIONS

If you know of any dietary restrictions, be sure to notify your caterer in advance. It is also important to create a well-balanced menu that provides something for everyone. Creating a Food Stations Menu ensures there will be plenty of options and works great with cocktail seating.

Each station is designed ‘tapas style’. All items can be eaten standing up, by hand or with a salad fork- making it convenient for guests to munch and mingle, without confining them to a table. Food Stations can also be incorporated as live action stations, allowing your guests to be interactive with the Chef, while their food is being prepared right before their eyes.

Whiskey Village Slider Station by Garces Events

ENTERTAINMENT

Aside from your Band or DJ, consider other ways to create an unforgettable experience for your guests. Adult Magicians, Live Performers, Fortune Tellers and Caricaturists are unique ways to keep your guests engaged and having fun.

CENTERPIECES AND HOLIDAY DÉCOR

Hunter Green and Candy Apple Red are the signature colors of the holiday season, but don’t be afraid to put a unique spin on this year’s holiday party color scheme.

Keep it elegant with cream base linens and fresh winter green floral arrangements. Be bold and go for a little pop of color with a cool frosted blue. Eggplant, Burgundy and Navy Blue are all colors that can be tied your holiday décor; add in a hint of gold and silver accents to give the room that festive flare!

Wow your guests with a custom engraved Ice Sculpture with your company’s logo or add LED Uplighting to enhance the mood of the event space.

Looking to create your own centerpieces? Pinterest offers a variety of low-cost DIY centerpieces to fit any budget or color scheme.

Linens & Florals by TableArt Events

QUESTIONS TO ASK YOUR VENUE

  • Do you decorate the venue for the holidays (garlands, wreaths, trees, etc.)?
  • Do you provide centerpieces or will you have to provide your own?
  • What is the rescheduling policy in case of inclement winter weather?
  • Do you provide audio visual equipment for speeches/slideshow presentations or a sound system to plug in our own music?
  • Is coat check available?

Lafayette Ballroom at The Chubb Hotel & Conference Center

 

Interested in learning more about hosting your holiday party at The Chubb Hotel? Contact Madison Gentile for more information.

Madison.Gentile@Chubb.com  610-940-4794